Loyola University Chicago

Information Technology Services

About Microsoft 365

Microsoft 365 is the contemporary way that Microsoft delivers the traditional Microsoft Office Products and a number of new collaboration and productivity solutions. With an Microsoft 365 subscription, we receive the latest Office apps—both the desktop and the online versions—and updates when they happen. And it's on all your devices - on your desktop, on your tablet, and on your phone.

You can access Microsoft 365 from anywhere at portal.office.com. As a member of the University, the Office application suite is also free to download on up to five devices using your UVID and password. 

Office

Excel
Excel offers the ability to organize and manipulate data in spreadsheets with sorting, calculations, graphing tools, pivot tables, and macros.

OneNote
OneNote provides a place to host notes, drawings, screen clippings and audio commentaries and the ability to collaborate with others on these files.

Common Use Cases

  • Share notebooks with common information with your department
  • Use OneNote as an OCR tool
  • Clip interesting items from the web
  • Post audio or handwritten notes
  • Use page templates to create agendas and take minutes for meetings
  • Create notebooks for your classes and keep your class notes organized

Training

Additional Information

Outlook
Microsoft Outlook is an application used in conjunction with Exchange Online, the hosted email service from Microsoft, to provide email and calendaring functionality to faculty, students, and staff. Outlook enables Loyola University Chicago users to securely access email messages through a desktop application, mobile app, and web browser.

Common Use Cases

  • Use Outlook to manage personal email, calendars, tasks, and contact lists across mobile, web, and desktop/laptop devices
  • Use Outlook to manage shared email and calendars, such as those that get created by Microsoft 365 Groups/Teams.

Training

Additional Information

Powerpoint
With PowerPoint, you can create presentations with images, videos, animation, and formatted text with templates or custom slide themes.

Common Use Cases

  • Create presentations that stand out: use animation, cinematic motion, 3-d models
  • Create classroom presentations, with notes visible only to the presenter while presenting, yet available for later printing

Training

Additional Information

Word
Word is a word processing application in which you can format text, insert images and tables, and layout documents.

Common Use Cases

  • Word processing across any device

Training

Additional Information

Automation and Forms

Forms
Microsoft Forms allows your users to quickly and easily create custom quizzes, surveys, questionnaires, registrations and more. When you create a quiz or form, you can invite others to respond to it using any web browser, even on mobile devices. As results are submitted, you can use built-in analytics to evaluate responses. Form data, such as quiz results, can be easily exported to Excel for additional analysis or grading.

Common Use Cases

  • Surveys
  • Quizzes
  • Polls
  • Feedback from Teams

Training

Power Automate
Microsoft Power Automate (formerly Flow) is a service for automating workflows across a growing number of cloud applications without coding.

Common Use Cases

  • Use Power Automate to create automated workflows between applications and cloud services
  • Visual builder for workflow development

 Training

Collaboration

Delve
Use Delve to manage your Office 365 profile, and to discover and organize the information across Microsoft 365. Delve never changes any permissions, so you will only see documents that you already have access to. Other people will not see your private documents.

Common Use Cases

  • Find documents that you might be interested in
  • Quick access to updated and new documents

 Training

SharePoint
SharePoint allows you to share files, knowledge, and manage content. It provides the ability to quickly find information and seamlessly collaborate with others. SharePoint allows you to build intranet sites and create pages, document libraries, and create lists. Manage your daily routine with workflows, forms, and lists.

Common Use Cases

  • Shared document libraries/repositories
  • A team website to share information and ideas
  • SharePoint sites are automatically created whenever you create a new Microsoft 365 group (such as those that are created when you create a Team)

 Training

Teams
Teams is a user-driven chat-based collaborative tool that provides a customizable teamwork space. As Teams is built on Office 365 Groups, whenever you create a team, it automatically comes with several additional Office 365 shared features: email, calendar, notebook with OneNote, file storage with OneDrive, Planner, SharePoint site and allows for chat and audio/video conferencing among team members.

Common Use Cases

  • Collaboration and chatting between members of a department
  • Create a workspace for members of a project team
  • Inter-institutional collaboration
  • Student organization collaboration
  • Student to student knowledge sharing in classes
  • Research and lab collaboration
  • See more common educational use cases

Training

Additional Information

Zoom
While not part of Microsoft Office 365, Zoom is Loyola’s official video and voice conferencing solution. There are also plugins for many of the Office products which help integrate Zoom’s capabilities directly into those applications.

Personal File Storage and Sharing

OneDrive
OneDrive gives you one place to store, share, and sync your work or school files. As part of the Loyola University Chicago Microsoft 365 service offering, you get 5 TB of storage and you can save your files in OneDrive and then work with them from almost any device.

Common Use Cases

  • Cloud storage for personal documents
  • Easy sharing of documents - share within the University or with others not at the University

Training

Additional Information

Plans and Tasks

Planner
Planner makes it easy to create new plans, organize and assign tasks, share files, chat, and receive updates on projects. The ability to organize teamwork and collaborate on projects in a simple, visual way. Planner also has a chat feature to connect with other team members.

Common Use Cases

  • Planner is a lightweight project management tool to visually assign and organize tasks for you and/or your team

Training

To-Do
Microsoft To-Do is a time management app that makes it easy to plan and manage your day. Microsoft To-Do delivers a personal and intuitive way to help people stay organized.

Common Use Cases

  • Person To-Do List

Training

Addtional Information