What is SharePoint?
SharePoint is a cloud collaboration feature for communication, coordinating group efforts, and sharing information. SharePoint provides members access to a shared 1 TB file repository, integration with your personal OneDrive account, and other additional features.
The specific resources that are provided depends slightly on the experience your team wants to have. While you’re considering the options, it’s important to remember that one size rarely fits all. Different teams may prefer to work in different ways, and Microsoft 365 has the tools to enable collaboration in whatever form your teams prefer.
When to Use SharePoint
Everything in SharePoint site is shared with the Group / Team. All content is tied to the SharePoint site not an individual(s). Site owners are in control of the SharePoint site; owners can add/remove/change access. Below are common use cases for SharePoint:
Owners, Members and Guests
SharePoint sites can afford different levels of access and permissions, ranging from the owners who can manage all settings, to members with specific rights and access, to guests outside of the University that can also access and view resources. Let's look further at the 3 different roles SharePoint offers:
- Owners are the moderators of the site. They can add or remove members and have unique permissions like the ability to change different settings about the site. Site owners can rename the SharePoint site, update the description or picture and more.
- Group members are the regular users in your organization who use the group to collaborate. They can access everything in the group, but can't change group settings. For information about adding or removing group members, visit Add and remove group members in Outlook.
- Guests are like members, but they are outside the University. By default members can invite guests to join the site, and the owner can control that setting. For more information, visit Adding guests to Microsoft 365 Groups.
Integrating SharePoint Files with OneDrive
Your SharePoint file can be integrated into your personal OneDrive interface for ease of use. To do so, the site will need to be followed, as indicated below:
|Click the above to follow the Office 365 Group and add to your OneDrive interface.||Once followed, Office 365 Group files/folders will display in your personal OneDrive website.|
Guides and Resources from Microsoft
Cloud-based applications and systems afford greater ease for updates and feature enhancements done by the service provider. We've compiled a list of many resources and guides from Microsoft below, helping to ensure this encapsulates any of the most current improvements and functionality.
- Introduction to SharePoint
- Create a team or communication site
- Create and share files in a library
- Discover information in SharePoint
For even more support and training on Microsoft SharePoint, visit the SharePoint Help & Learning Center website.
For any issues or concerns, please contact the ITS Service Desk by logging an incident via email at firstname.lastname@example.org or via phone at 773-508-4487.